PLANNING REPORT NUMERO FIVE -O



This time just the skinny, folks (and that not even strictly chronological):

The most recent Reunion Planning Sessions were on Jan 8-9, again in Bethlehem at Judy Wallace's. Attending on Saturday were: Judy, Nancy Wallace, Holly Finlay, Alan Strell, Marilinne Cooper, Melanie Hamilton, Natalie Woodroofe, Howie Lyhte, Ned Depew, Wayne Turiansky, Evan Haynes, Judy Ziegler, Veronica Hartman, Mark Chain, Adelina Axelrod, Mitch Jureckson.

First off: several SCHEDULE CHANGES/AMENDMENTS:
1. The WALKING TOUR at the COLLEGE SITE (Sat. 2 PM) will take ca. 1 hr;
2. The POETRY READING will be at PEABODY LODGE, Sat. 3 - 5:30 PM;
3. The GROUP PHOTO will be at PEABODY LODGE, Sat. 6 - 7 PM

Agenda items we dealt with had to do, for the most part, with the Budget. They included the Book, the Video, the printed Program, the Group Photo, Reunion IDs, costs for continued efforts to locate former FC people now on the Unheard List, determination of Reunion meal menus and prices, costs for administrative expenses and proposed Reunion decoration.


The ONLINE REGISTRATION FORM is almost done. We're aiming to have it out in early February. It will include all info/options/ordering procedures/forms of payment/etc for registration, meals and merchandise. An accompanying letter/invitation will fill in any other blanks.

BASIC REUNION FEE: For all former F.C. students, faculty or staff persons:

PRE-REGISTRATION:
$35.00 if minimum $15.00 Deposit is IN OUR HANDS by APRIL 1st. Pre-Registration also gets you a limited edition T-shirt when you arrive. Deposit is non-refundable unless you can lay a rap on us that we haven't heard before. (Before you start, please remember who you're dealing with here!)

REGULAR REGISTRATION: $40.00.

MEALS
Meals need to be ordered separately - as many or as few as you like. The prices per person (include all taxes and gratuities) are:
Fri. Barbecue: $15.00   Sat. Buffet: $19.00   Sun. Brunch: $13.00
Children's prices (under 12 years) are 50% of the above.

If the prices seem a little high, consider it as offsetting our having exclusive use of the Lodge, all its facilities, and the mountain, plus the labor and equipment of the concessionaire and his crew.

ONE VERY IMPORTANT THING:
In a number of months, we have to commit to a certain number of meals at the prices above. This is what we'll have to pay for. The concessionaire will prepare for only ca 20% more meals than the number we commit to. So, if you DO want to have meals right at Peabody, SIGN UP SOON. If a lot of you show up without having pre-ordered, it's first come, first served. PLEASE NOTE AND REMEMBER: We have agreed that we won't bring our own food to the Lodge during the Reunion.

HOUSING
We're putting the finishing touches on a list of local housing and camping resources/prices/discounts. Should be ready for posting by Feb. 1st. EVERYONE NEEDS TO MAKE THEIR OWN ARRANGEMENTS. We suggest you BOOK YOUR ROOMS SOON.

Alan will be gathering info for our proposed INFO SHEET ON AREA EXCURSION SITES. We plan to include this in the Registration Packet you'll get when you arrive.

Mitch Jureckson (formerly Mitch Mitchell) presented his ideas for the TRIVIA EVENT. He's planning on holding it in a Quiz Show format. A suggestion from the group to create inter-generational teams (College-generation-wise, not age-wise) was enthusiastically accepted. Mitch also read the Trivia questions gathered for the 1980 reunion.

After another wonderful meal and some fireside chat, we adjourned to the recently opened COLD MOUNTAIN CAFE on MAIN STREET, BETHLEHEM, for dessert, etc. The Cafe is owned and run by David Brown and Jack Foley; David a long-time area carpenter, yoga practitioner and teacher; and Jack, former chef of the Depot Cafe in Littleton. A wonderful place. Right where Milk & Honey used to be. Like Natalie has said: "...only took us 25 years to get our cafe back."

Sunday starts with the traditional bagels and breakfast. David Goldblatt also here today and begins the business with a FINANCE COMMITTEE REPORT:
to date, 41 people have contacted him, i.e. sent in donations. Thanks again, folks. David also reports that, after ca. $900. in expenditures to date, we have a current balance of $450. Good...but no cigar... Keep those dollars coming in, people.

Discussion on the GROUP PHOTO: David G., Judy, and Vince (Nancy's friend) will further investigate possible photographers/equipment/photo and print costs. Conversation continues re the photo's format. Information will be presented at the next planning sessions.

This is actually where the ONLINE REGISTRATION FORM was worked on. Discussion of what needs to be included, elaborated upon, etc. The decision was also made to create a Cover Letter/Invitation to accompany the Registration Form.

Veronica and Evan presented their ideas for the ART EXHIBIT. They've chosen the fairly large balcony area of the main room in the main Lodge for the venue of the exhibit. The focus will be more on "artifact" than "art". They'll be posting more information on submissions, participation, helping out, etc. in the near future. They also proposed having a lot of blank paper on the walls to allow for spontaneous artistic expression. Evan said he can also make large-format photo murals for the walls.

Alan said he wants to provide a number of VCRs, so people can bring and show their own College- or era-related or personal videos. Ned said he may have the capability for turning regular 8mm (no Super 8) and 16mm film into video before the Reunion.

That was pretty much it for the weekend; which brings us to CLIP & SAVE portion of the program:


WHO TO CONTACT:

PLANNING ON COMING TO THE REUNION ? PLEASE TELL US.
Natalie Woodroofe
KNOW THE WHEREABOUTS OF PEOPLE ON THE UNHEARD LIST?
George Banks, Judy Wallace
HAVE CONFIRMED KNOWLEDGE OF SOMEONE WHO'S PASSED ON ?
Natalie
WANT TO PRE-REGISTER? SEND A $15.00 NON-REFUNDABLE DEPOSIT
David Goldblatt
WANT A DECAL/BUMPERSTICKER PACKAGE ? (minimum $25.00 donation)
David
(Remember, this is a donation; doesn't count toward your Reunion Registration Fee)
INTERESTED IN / HAVE AN ITEM FOR THE TIME CAPSULE?
Oliver Drerup
INTERESTED IN / HAVE ITEM(S) FOR THE ART EXHIBIT?
Veronica Hartman, Evan Haynes
WANT TO READ AT THE POETRY READING?
Adelina Axelrod
WANT YOUR POETRY POSTED ON THE WALLS?
Mark Chain
HAVE VIDEO / FILM MATERIAL YOU WANT TO SHOW?
Alan Strell, Ned Depew
ANY PHOTOGRAPHERS OUT THERE WITH A 5x7 or 8x10 CAMERA?
David G., Judy W.
HAVE A TEXT FOR THE THEATRE PRESENTATION?
Christie Shaw c/o Marilinne Cooper
HAVE TRIVIA QUESTIONS TO CONTRIBUTE?
Mitch Jureckson
HAVE DOOBIEUS ACHIEVEMENT AWARD CATEGORIES/NOMINEES?
Mark
HAVE PRIZE-ITEMS TO CONTRIBUTE?
Mitch, Mark
HAVE SITE-DECORATION IDEAS?
Judy, Nancy, Natalie, Alan
HAVE PHOTOS FOR THE PHOTO BOARD?
Judy
HAVE F.C. MEMORABILIA?
Adelina
HAVE WRITINGS, ART, CRAFTS FOR SALE?
Judy
HAVE IDEAS/MATERIAL/WILLINGNESS TO HELP w/ ON-SITE SCULPTURE?
Mark
HAVE DESIGN IDEAS FOR COMMEMORATIVE POST CARDS, BEER LABELS,COFFEE MUGS, etc.? (Submission deadline April 1st)
Alan
WANT TO SEE YOUR NAME IN PRINT IN ODD COLORS?
Howie

So, that's it for this time, folks.
We keep hearing that a lot of you are planning to come and are looking forward to this thing. And that warms the very cockles of our hearts. It would also tickle our little fancies if you'd LET US KNOW YOU'RE COMING (so we can master the logistics) and SEND IN YOUR DEPOSITS (so we can cover our planning and operating expenses).

Be well, all, and stay tuned to the Forum and Reunion sites for late-breaking info.

Mark, Judy, Veronica & Howie
for the Planners